ESU 10: NIS: Documentation

eRate Support Site

Documentation

Letter of Agency - Please print on your SCHOOL LETTERHEAD

Form 479

E-rate Support Services Agreement 2010/2011

Indemnification Agreement

Membership Report -The Erate Validation Report from member Districts can be accessed from the NSSRS reporting system. This report provides the Official Fall Membership and Free and Reduced lunch counts, and signatures that are necessary to calculate the percentage of discount when applying for Erate funding.
Instructions for generating the Erate Validation Report have been posted at:http://www.nde.state.ne.us/TECHCEN/documents/ERATEVALIDATIONREPORT.pdf.
If you do not use the NSSRS reporting system you can fill out a Membership Report and FAX it to Sue Rains or Stacy Peters at 308-233-9066

Bid Assessment Worksheet ESU 10 - This worksheet can be used to help assess any bid that you receive from Service Providers.

Remember that applicants must select the most cost-effective provider of the desired products or services eligible for support, with the price of the eligible products and services as the primary factor.

A very important component of your evaluation process is the list of evaluation factors. Although the price of the eligible products and services must be weighted most heavily, other factors can be considered in the evaluation. In other words, the lowest bid may not necessarily be the one you choose.

USAC Bid Evaluation Template - Here is another template you can you to evaluate the bids you receive from service providers

Competitive Bidding Tips:
Retain all documents for a period of five years from the last date of service
This includes:

Request For Proposal (RFP), with evidence of publication date
Bid evaluation matrix, criteria and weighting
Bid evaluation worksheets
All written correspondence with the service providers
All bids submitted, both winning and losing
Other documentation related to service provider selection

Record Keeping Checklist

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ESU 10 does not discriminate on the basis of race, color, national origin, gender, marital status, disability, or age in admission or access to, or treatment of employment, in its programs and activities. The following person has been designated to handle inquiries regarding complaints, grievance procedures or the application of these policies of nondiscrimination: Wayne A. Bell, Administrator, 76 Plaza Blvd., PO Box 850, Kearney, NE 68848-0850; 308.237.5927 ext 224; wbell@esu10.org.

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